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Understand Preparing Texts from Notes

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Unit 213 Preparing text from notes 1. Understand preparing texts from notes 1.1 Describe different types of documents that may be produced from notes and the formats to be followed A document is information produced in either printed or electronic (on-screen) format. All documents can be produced using standard applications packages. We can use different kind of formats: Standard word documents: Use for the creation of most documents such as letters, memos, minutes, etc. Template: It is a sample document that can be completed either by hand or through a software assistant word processing templates enable the ability to bypass the initial setup and configuration time necessary to create standardized documents such company response …show more content…

Examples of formal documents include agendas and reports The different formats in which text may be presented are they are font typefaces, headings, font size, effects (bold, italics, underline, etc.), colours etc. We can format the text in paragraphs, tables and columns. We can add bullets or numbers, headers and footers. Files can be created in applications in a number of standard formats. You can tell which format is being used by looking at the last part of the full file name, known as the file name extension. For example, the filename dogs.bmp has the filename extension .bmp, which tells us that this is an image file stored in bitmap format. • Text files (.txt) – also known as ASCII files, these are created by text editors and simply contain basic characters in the ASCII character set. You can also save a word processed document in text format, but you will lose all the character formatting and any special characters that you have used. They are used to produce very simple text files for technical use. The simplest text editors, such as Microsoft® Notepad, allow you to write and save text files. • Rich text files (.rtf) – are produced by word processors and preserve a certain amount of character formatting, such as colours and fonts. They can usually be exchanged between applications from different software companies. • Word processed files – use

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