Assessment-Task-1 BSBTWK503
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Western Sydney University *
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Law
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Jan 9, 2024
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Assessment Task 1: Knowledge Questions
Course
BSB50120 Diploma of Business
Unit Code & Name
BSBTWK503 Manage Meetings
Assessor Name
MR. ASIF AHMED
Student Name
NASTASHA VALENCIA SACLAMITAO
Student Signature
Assessment Task 1: Instructions
Information for students
Knowledge questions are designed to help you demonstrate the knowledge which
you have acquired during the learning phase of this unit. Ensure that you:
review the advice to students regarding answering knowledge questions in
the
Business Works Student User Guide
comply with the due date for assessment which your assessor will provide
adhere with your RTO’s submission guidelines
answer all questions completely and correctly
submit work which is original and, where necessary, properly referenced
submit a completed cover sheet with your work
avoid sharing your answers with other students.
Assessment information
Information about how you should complete this assessment can be
found in Appendix A of the
Business Works Student User Guide
.
Refer
to the appendix for information on:
where this task should be completed
the maximum time allowed for completing this assessment task
whether or not this task is open-book.
Note
: You must complete and submit an assessment cover sheet with
your work. A template is provided in Appendix C of the Student User
Guide. However, if your RTO has provided you with an assessment
cover sheet, please ensure that you use that.
Assessment Task 1: Knowledge Questions
WSC-ADHMASS-BSBTWK503-V3-10.8.23
Page | 1
International College of Australia Pty Ltd T/A Western Sydney College
RTO: 45360 | CRICOS: 03690M
i
Provide answers to all of the questions below:
1.
Complete the table by providing an explanation of each of the following
meeting terminology:
Agenda
Agenda is an outline of what will occur, present, or follow
during a meeting that might include goals, documents and
talking points of an organization.
Chair
Chair or chairperson is a person elected or designated to
lead the meeting.
Quorum
This is a minimum number of attendees needed in a
meeting.
Proxy
An authorized representative to act on behalf of the absent
party since the absent party cannot attend the meeting.
Minutes
These are notes made by the Secretary that are based on
the recorded meeting or directly written during the
meeting
Motion
It is a peoposal that is put before a meeting either for
discussion or decision of the committee until it will pass
amd becomes a resolution.
Actions
It is a followup tasks that a member create from the
meeting.
Apologies
Apologies are from the member of the meeting or people
who requested to attend the meeting but unable to do so.
Apologies are noted at the beginning and included in the
minutes of the meeting.
2.
Outline a meeting structure for a formal meeting.
A meeting for a formal meeting usually includes shareholders, senior
management, board members and individuals representing a committee
3.
Outline a meeting structure for an informal meeting.
WSC-ADHMASS-BSBTWK503-V3-10.8.23
Page | 2
International College of Australia Pty Ltd T/A Western Sydney College
RTO: 45360 | CRICOS: 03690M
There are three types of informal meeting. It might be through electronic mail,
memoranda or letter form. Informal meetings may be of casual catch ups or
even coffee chats because the meeting has fewer rules unlike of that formal
meeting that has meeting minutes.
4.
Outline at least three key arrangements that need to be made for a meeting.
When conducting a formal meeting, one must arrange for the location, where
the meeting takes place or will be held, the participants who will attend and
invited to attend or participate in the meeting and equipment needed like
projector, speakers, Wi-Fi connectivity and the like.
5.
Outline two responsibilities of a chairperson prior to a meeting.
The chairperson’s responsibilities include planning and understanding the
agenda prior to the meeting. Also, he or she must ensure all possible questions
of all participants must be answered thoroughly or available. He or she should
also welcome all participants and introduce new members.
6.
Outline three important aspects of a chairperson’s job during a meeting.
A chairperson’s job must ensure that the meeting agenda is properly followed,
every member’s questions and queries must be heard and answered and
discussed during the meeting if possible. Also, a clear decision must be
discussed within all members of the meeting with follow ups.
WSC-ADHMASS-BSBTWK503-V3-10.8.23
Page | 3
International College of Australia Pty Ltd T/A Western Sydney College
RTO: 45360 | CRICOS: 03690M
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